Job Title : Administrative Assistant
Lcoation : Culver City, CA
Duration :12 Months
Key Qualifications
- Minimum 6 years of experience working as an assistant in the entertainment industry or a
creative agency.
- Passionate about organization and working with a team to ensure scheduling alignment
across assigned group.
- Highly skilled at handling multiple tasks in a fast paced and changing environment.
- Able to build and innovate on ways the team’s workload is tracked and anticipate
circumstances and complications that need to be problem solved.
- Exceptional attention to detail, while still working under tight deadlines. Proficient in Keynote,
Pages and Numbers. Strong written and verbal communication skills.
Description:
- Managing executive calendar: oversee executive schedule and ensuring manageable
workflow throughout day to day meetings
- Arranging travel including booking flights, accommodation, and transportation
- Preparing and organizing materials for meetings and presentations
- Taking meeting minutes and providing high level summaries
- Acting as a liaison between other cross functional departments
- Planning and organizing all team related events
- Coordinating and managing special projects and initiatives
- Tracking and managing expenses, invoices, and reimbursements, with some assistance into
budget maintenance
- Drafting and editing internal communication and announcements
- Supporting Executive Assistant with onboarding new hires within all Apple systems, including
but not limited to, managing office supplies and tech equipment for the team, ordering
equipment, shipping and receiving, as well as inventory.
- Providing onsite support to the larger Content & Editorial team by submitting and overseeing
facilities based tickets for the office, including both interior and exterior building service
requests.
- Managing conference rooms to ensure all teams have a meeting space to properly conduct
meetings while onsite
- Event support on-site as-needed across Apple Music internal and external events, as well as
support with in-office day-to-day needs and activities when necessary.
- Coverage over Sr. Director’s calendar when Executive Admin is OOO.
Education:
Bachelors degree or equivalent experience preferred.
Job Type: Contract
Salary: $30.00 - $35.00 per hour
Schedule:
- 8 hour shift
Ability to commute/relocate:
- Culver City, CA 90230: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Administrative Assistant: 6 years (Required)
Work Location: In person
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